Disaster Planning Toolkit

PHN Association has developed a Disaster Planning Toolkit to help you prepare disaster plans for your office, including plans for communicating with staff and patients during a disaster and resuming full operations following a disaster. We believe that these preparations can reduce recovery time, so we recommend that you start planning today.

The toolkit includes items which you can personalize to suit the individual needs of your office and staff. Electronic versions of each of these tools are available for download by clicking on the links below:

Disaster Planning Checklist – a checklist of items to consider as you plan to preserve assets and communicate with your staff and patients.
Download PDF (128 KB)

Tracking Map and Important Phone Numbers – the map can signal steps that need to be taken in advance of a storm hitting the area.
Download PDF (212 KB)

Disaster Recovery Checklist - a guide of steps to follow upon your return from an evacuation.
Download Microsoft Excel Document (128 KB)

Full Circle Call Tree - a diagram of your staff, their important phone numbers and the phone numbers of their alternate contacts. This diagram acts as a directional plan of whom will contact whom in the event of a disaster.
Download Microsoft Excel Document (128 KB)
Instructions for the Full Circle Call Tree
Download Microsoft Excel Document (128 KB)

Instant Message Group - Instructions for setting up instant message groups up at Yahoo.com to enable your staff to communicate when cell phones may not work.
Download PDF (20 KB)

Disaster Communication Business Cards - Instructions for creating a business card with critical telephone information for your staff or patients.
Download PDF (16 KB)

In an effort to maintain communication with our physicians in the event of a disaster occurrence, Peoples Health is gathering vital physician information. Please complete the Evacuation Communication Information Form to ensure that we have your most current contact information. You may return your completed form to your Provider Relations representative, or you may fax it to (504) 849-6916.

Evacuation Communication Information Form
Download PDF (26.1 KB)

If you have questions about disaster planning, please contact the PHN Association at (504) 849-4500, ext. 8720, or e-mail phnassociation@peopleshealth.com.